Author Guidelines for the preparation of
Book Manuscripts
Instructions for Authors 2.0
Page 1
Contents
1. Preparing your Manuscript for Publication 2. Submitting your Final Manuscript 3. Preparation of the Text
3.1 Stylistic Points 3.2 Type 3.3 Length 3.4 Spelling 3.5 Front Matter
3.6 Table of Contents 3.7 Manuscript Order 3.8 Monograph
3.9 Contributed Volume 3.10 Abstract 3.11 Keywords 3.12 Italics
3.13 Technical terms, units and abbreviations 3.14 Numerals
3.15 Equations and formulae 3.16 Literal text 3.17 Quotes 3.18 References Citation of references Reference list Text citation Citation by number Citation by name and year Variants Reference style Some basic rules Internet publications Handling discrepancies and questions 3.19 Notes 3.20 Tables
3.21 Artwork guidelines
Electronic figure submission Line art Halftone art Combination art Color art
Figure lettering Figure Numbering Figure captions 3.22 Color figures 3.23 Index
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4. Proofs
5. Copyright Transfer Statement 5.1 Legal requirements 5.2 Transfer of copyright 6. Permissions 6.1 Nominal payment 6.2 Inform copyright holder 6.3 Sources that require permission requests 6.4 Acknowledging permissions 6.5 Credit lines 6.6 Text passages 6.7 Obtain permission to reuse Springer Journal Content 6.8 Permission department at Springer 6.9 Sample permission request letter 7. Checklist
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1. Preparing your Manuscript for Publication
These instructions are designed to speed up the publication process of your manuscript, to save you time on preparation and proofreading and to avoid unnecessary costs that might be incurred by misunderstandings and typesetting errors.
Please read these guidelines carefully. If you need further advice during the preparation of your manuscript, please do not hesitate to contact your Publisher at Springer.
2. Submitting your Final Manuscript
Please send us your complete manuscript, (text, tables, figures, etc.), as a hardcopy printout together with the relevant electronic source files. Authors should check hardcopy printouts for clarity and completeness. Please pay special attention to the appearance of equations, figures and tables in the hardcopy.
Please store the electronic source files of your manuscript on a CDrom or DVD and ensure that all files are clearly labelled with a folder for each chapter.
Enclose the final printout and a list of all the files on the accompanying CDrom or DVD.
Please keep personal copies of the electronic files and printouts.
3. Preparation of the Text
3.1 Stylistic Points
Good manuscripts are concise, unambiguous, easy to read and properly punctuated. If English is not your first language, please ask a colleague to check over your text. Please use Times New Roman font.
If you are contributing a chapter to a contributed volume, please check with the volume Editor to establish if there are any points of style that need to be followed for consistency, (e.g., references).
3.2 Type
Use a single main font for the entire text. We recommend Times Roman. For special characters, please use Symbol or Arial Unicode.
3.3 Length
Please keep to the manuscript length agreed on with the publisher.
3.4 Spelling
Please follow the Collins English Dictionary or the Concise Oxford Dictionary for British English or MerriamWebster's Collegiate Dictionary for American English, and ensure that there is consistency throughout the manuscript.
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3.5 Front Matter
This comprises the introductory sections of the book that precede the main text, e.g., Series page, Title page, Copyright page, Dedication, Foreword, Table of Contents, Preface, Acknowledgments, Contributors’ list, List of Abbreviations, etc. These pages are indicated by Roman rather than by Arabic numerals. The first four pages i to vi, (Half title page, Series page, Title page, and Copyright page) and will be prepared by Springer.
3.6 Table of Contents
The Table of Contents includes the front matter (see above) back matter (e.g., Appendices, Glossary, Author Index, Subject Index).
It also includes the chapter title headings and their chapter numbers. Under the Chapter headings, you may also wish to include first and second level headings. This decision will depend very much on the nature of the book and whether their inclusion will help the reader navigate the book better. In a book that has many different contributors, the Table of Contents page should also indicate the author(s) of each chapter. Part and/or Section titles should also be included if there are any.
3.7 Manuscript Order
A well-structured text and meaningful headings make it easier for the reader to get a general idea of the text.
Please start a new page for each major division of the manuscript in the following order:
3.8 Monograph
¾ Title page with author’s name, current address, and email (for mailing proofs and related correspondence). ¾ Table of Contents ¾ Per chapter
o Text o Tables
o Figure captions o Artwork for figures o References ¾ Index keywords
3.9 Contributed Volume
¾ Title page with editor’s name, current address, and email (for mailing proofs and related correspondence). ¾ Table of Contents ¾ Per chapter
o Title page with author’s name, current address, and email (for related correspondence). o Text
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o References o Tables
o Figure captions o Artwork for figures ¾ Index keywords
Please use the decimal system for headings, with no more than four levels. Each heading should be prefaced by the chapter number. Example:
¾ Chapter 3 ¾ Section (3.1)
¾ Subsection (3.1.1)
¾ SubSubsection (3.1.1.1)
3.10 Abstract
At the beginning of each chapter, please provide a short abstract of 100 to 250 words (or 10-15 lines) that summarizes the content. The abstract should not contain any undefined abbreviations or unspecified references.
The abstract will appear online at SpringerLink: www.springerlink.com/home/main.mpx and will be available with unrestricted access. This allows unregistered users to read the abstract as a teaser for the complete chapter. It will only appear in the printed edition if this is the style of the particular book.
3.11 Keywords
After the abstract, please provide up to 5 keywords or short phrases in alphabetical order.
3.12 Italics Use italics for:
¾ titles of publications mentioned in the text and the reference list. (depending on the style of references chosen) ¾ mathematical variables.
¾ genera and species (following international nomenclature as appropriate). ¾ specific chemical prefixes (following IUPAC conventions).
¾ L and D indicating optical activity should be set in SMALL CAPITALS (D and Ldopa).
3.13 Technical Terms, Units and Abbreviations
¾ Ensure that the spelling of names, terms, and abbreviations is consistent, including within the tables and figures, as well as their captions.
¾ Abbreviations, except for very common ones, must be defined the first time they are used and in a list supplied with the manuscript.
¾ Please always use Système International (SI) signs and symbols for units. Use positive and negative exponents.
¾ Chemical compounds should be named according to the systematic rules of the IUPAC or Chemical Abstracts.
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¾
3.14 Numerals
¾ Numbers below ten should be spelt out.
¾ A zero should be inserted before the decimal point for all values less than one,
except where the convention is to have none, e.g., 0.8% ¾ Commas should be used to separate thousands.
3.15 Equations and formulae
Symbols must be unambiguous, and subscripts and superscripts clearly positioned.
¾ Equations of the type a2+b2=c2 can be written as normal text.
¾ For all other equations, please use MathType or the Microsoft equation editor, and insert the graphic into your text file as an object. Prepare the whole equation in this way and not just part of it.
Note: If you use Word 2007, do not create the equations with the default equation editor. Use MathType or the previous equation editor instead which can be accessed via Insert Object from the Insert ribbon.
¾ Please ensure the different styles are defined in the program itself: _________________________________________________
Style Font Bold Italic ________________________________________________________ Text Times Function Times Variable Times x L.C.Greek Symbol x U.C.Greek Symbol Symbol Symbol VectorMatrix Times x Number Times
_________________________________________________________
¾ When entering your equation, select the appropriate style for each character from the menu. Do not change the style settings in Style/Define. \"Math\" in the Style Menu covers the entries “Function”, “Variable” and “Number”; the program will automatically style the character according to one of these styles. ¾ Do not insert the equation number from the equations editor.
¾ Please do not insert symbols or special characters that are not part of equations as graphics or using the formula editor if they are available as Symbol or Unicode fonts.
¾ Formulas/equations are numbered chapterwise. The formula number is given in parentheses as right aligned text next to the formula (a+b)2 = a2+2ab+b2 (3.1)
¾ If the equation is part of a sentence, the equation itself should end with a punctuation mark (not after the equation number).
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3.16 Literal Text
In order to distinguish the literal text of computer programs from running text, we
recommend using a font such as Arial or Helvetica. If you need a font for your programs in which every character has the same width, please use Courier.
3.17 Quotes
Use single quotation marks if necessary. Double quotation marks should only be used for quotes within quotes. For all direct quotes, the exact spelling and punctuation of the original should be followed. Any interpolations in the quoted material should be enclosed in square brackets.
3.18 References
References are an integral part of scientific publications. They are information provided by the author to refer the reader to further publications where more information on items mentioned in the first publication can be obtained.
\"Publication\" as used in this connection means any document that has been made public and thus includes journal publications (generally refereed), standard book publications, patent information, and so called gray literature. Gray literature refers to:
¾ Publications such as presentations at proceedings of which written publications are not generally available for purchase or loan (there may only be an abstract volume).
¾ Personal and institutional internet pages (as opposed to the Internet sites of
science publishers), for which there is no assurance of permanence. ¾ Publicly available prepress versions.
\"Publication\" does not refer to information that an author has not made public, i.e., available to a larger group, or does not intend to publish. Mention of such information should be restricted to a parenthetical comment in the text (e.g., the name of the person supplying the information, the year of the communication, and the phrase \"personal communication\").
Citation of References
References may be cited in the text in two different ways:
Author name/s and year of publication in parentheses:
¾ one author: (Miller 1991),
¾ two authors: (Miller and Smith 1994), ¾ three authors or more: (Miller et al. 1995);
Reference numbers in square brackets either sequential by citation or according to the sequence in an alphabetized list: [3, 7, 12].
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Reference list
Each chapter should contain a reference list of its own. Entries in the list must be listed alphabetically except in the numbered system of sequential citation. The rules for alphabetization are:
¾ First, all works by the author alone, ordered chronologically by year of publication,
¾ Next, all works by the author with a coauthor, ordered alphabetically by coauthor, ¾ Finally, all works by the author with several coauthors, ordered chronologically
by
year of publication.
Text Citation
As a rule, all the references given in the list of references should be cited in the body of a text (i.e., in the text proper, any appendix, any footnotes to either of these, figure legends, or tables). Of course, any reference may be cited more than once. Citation may take one of two forms:
¾ By number, whether sequential by citation or according to the sequence in an alphabetized list.
¾ By name of cited author and year of publication.
Only one form of citation is permitted within a publication.
Citation by Number
Arabic numbers are used for citation, which is sequential either by order of citation or by alphabetical order of the references, whichever sequence is used in the list of references. The reference numbers are given in brackets and are not superscript. Please observe the following guidelines:
¾ Single citation: [9].
¾ Multiple citation: [4–6, 9]. The numbers should be listed in numerical order.
¾ Sequential citation by order of citation: reference 7 cannot be cited before reference 5, for example.
Citation by Name and Year
Citation by name and year can be given entirely in parentheses or by citing the year in parentheses after an author's name used in the text. Adhere to the following usage:
¾ One author: Miller (1998) or (Miller 1998)
¾ Two authors: Miller and Smith (2001) or (Miller and Smith 2001) ¾ More than two authors: Miller et al. (1999) or (Miller et al. 1999)
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Please note the following as well:
¾ Letters are used to distinguish references whose citations would otherwise be
identical (e.g., Miller 1998a, b).
¾ Do not repeat the names of authors of multiple citations (e.g., Miller 1998a, 2001; Miller and Smith 2001).
¾ The citations of several references mentioned at one position do not have to be listed in alphabetical order. Leave the order of citation used by the author.
Generally, the author names are in normal type, but observe any instructions for the names to be put into italics or small capitals.
Variants
Any pages, figures etc. referred to specifically should be given in the text with the citations, as in these examples: (see p. 43 in [9]), (see Fig. 4 in Smith and Jones 1997), and (see Chap. 3 in Jones 1998).
Reference style
The basic Springer reference style is used in publications in a wide range of subjects (medicine, life sciences, geology, computer science, engineering). The examples listed in Table 1.1 show the presentations to be used for citations of journal articles, journal issues, book chapters, books, patents, and gray literature.
Table 1.1 Different kinds of references and their presentation in basic Springer reference style. See also the basic rules listed below. Number Type 1. 2. 3. 4. 5. 6.
Journal article
Example
Smith J, Jones M Jr, Houghton L et al (1999) Future of health insurance. N Engl J Med 965:325–329
Inclusion of issue Saunders DS (1976) The biological clock of insects. Sci Am number (optional) 234(2):114–121
Journal issue with Smith J (ed) (1998) Rodent genes. Mod Genomics J issue editor 14(6):126–233 Journal issue with Mod Genomics J (1998) Rodent genes. Mod Genomics J no issue editor 14(6):126–233 Book chapter Book, authored
Brown B, Aaron M (2001) The politics of nature. In: Smith
J (ed) The rise of modern genomics, 3rd edn. Wiley, New York
South J, Blass B (2001) The future of modern genomics. Blackwell, London
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Number Type 7. 8.
Book, edited
Example
Smith J, Brown B (eds) (2001) The demise of modern genomics. Blackwell, London
Chapter in a book Schmidt H (1989) Testing results. In: Hutzinger O (ed) in a series without Handbook of environmental chemistry, vol 2E. Springer, volume titles Berlin Heidelberg New York, p 111 Smith SE (1976) Neuromuscular blocking drugs in man. In: Chapter in a book
Zaimis E (ed) Neuromuscular junction. Handbook of
in a series with
experimental pharmacology, vol 42. Springer, Berlin
volume titles
Heidelberg New York, pp593–660
Zowghi D et al (1996) A framework for reasoning about requirements in evolution. In: Foo N, Goebel R (eds)
PRICAI'96: topics in artificial intelligence. 4th Pacific Rim conference on artificial intelligence, Cairns, August 1996. Lecture notes in computer science (Lecture notes in artificial intelligence), vol 1114. Springer, Berlin Heidelberg New York, p 157
9.
10.
Proceedings as a book (in a series and subseries)
11.
Proceedings with
Aaron M (1999) The future of genomics. In: Williams H
an editor (without
(ed) Proceedings of the genomic researchers, Boston, 1999
a publisher) Proceedings without an editor (without a publisher)
Chung ST, Morris RL (1978) Isolation and characterization of plasmid deoxyribonucleic acid from Streptomyces
fradiae. In: Abstracts of the 3rd international symposium on the genetics of industrial microorganisms, University of Wisconsin, Madison, 4–9 June 1978
12.
13.
Chung ST, Morris RL (1978) Isolation and characterization of plasmid deoxyribonucleic acid from Streptomyces
Paper presented at
fradiae. Paper presented at the 3rd international symposium
a conference
on the genetics of industrial microorganisms, University of Wisconsin, Madison, 4–9 June 1978 Patent. Name and
Norman LO (1998) Lightning rods. US Patent 4,379,752, 9
date of patent are
Sept 1998
optional Dissertation
Trent JW (1975) Experimental acute renal failure. Dissertation, University of California
14. 15. 16.
Institutional author International Anatomical Nomenclature Committee (1966) (book) Nomina anatomica. Excerpta Medica, Amsterdam NonEnglish
Wolf GH, Lehman PF (1976) Atlas der Anatomie, vol 4/3,
publication cited in
4th edn. Fischer, Berlin. [NB: Use the language of the
an English
primary document, not that of the reference for \"vol\" etc.!]
publication
17.
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Number Type 18.
Example
NonLatin alphabet
Marikhin VY, Myasnikova LP (1977) Nadmolekulyarnaya
publication. The
struktura polimerov (The supramolecular structure of
English translation
polymers). Khimiya, Leningrad
is optional. In press Internet
publications
Wilson M et al (2001) References. In: Wilson M (ed) Style manual. Springer, Berlin Heidelberg New York (in press) See Sect. 10.3.8 and Table 10.6. 19. 20.
Some basic rules
1. Ideally, the names of three authors should be given (assuming there are three or more), but do not delete names if more have been provided. One author's name and et al. are however sufficient; do not ask for additional names.
2. Always use the standard abbreviation of a journal's name. Index Medicus and the
ISSN (http://www.issn.org:8080/English/pub/products/lstwa are sources of standard abbreviations used in journal titles.
3. Always use the \"core name\" of a publisher, e.g., Wiley instead of John Wiley and Sons or Academic instead of Academic Press. Note: \"University Press\" belongs to the core name, e.g., Harvard University Press.
4. Give only one location for a publisher, using either the first supplied in the
manuscript (if more than one is given) or the publisher's main location. Exception: For references to books published by Springer, use \"Berlin Heidelberg New York\" as the location.
5. Capitalize only the first word in the title of an article, chapter, or book and any proper nouns.
6. Titles may be given in any language. Titles in nonLatin alphabets must be transliterated. Translations are optional.
7. Use \"in press\" only in place of volume and page numbers that are not yet
available, not as a substitute for the (probable) year of publication or for a journal name, both of which are required. Try to give the DOI for such an article if possible (see example 2 in Table 10.2). 8. Do not ask an author to supply unnecessary information. The reference entry is to help a reader find the source or to support linking, not to satisfy abstract library rules. Thus, do not ask for the type of dissertation (example 13 in Table 10.1), names of additional authors (example 1), location of publisher (get it yourself!), precise date or location of a symposium, or pages for a book publication.
9. Focus on the kind of references listed in examples 1–9 in Table 10.1. The same high quality of information is not required of references to other types of publications (for instance, those given in examples 10–17); do not delay publication for such references.
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Internet Publications
Table 1.2 provides an overview of different internet publications, including both unchanging content (examples 1–3) and changeable content from usually reliable
sources. For the latter, the date of viewing is given. This information is based in part on ISO 6902.
Table 1.2 Different kinds of Internet references. Number Type 1.
Article by DOI (with page numbers) Article by DOI (before issue publication with page numbers)
Example
Slifka MK, Whitton JL (2000) Clinical implications of dysregulated cytokine production. J Mol Med 78:74–80. DOI 10.1007/s001090000086
Slifka MK, Whitton JL (2000) Clinical implications of dysregulated cytokine production. J Mol Med (in press). DOI 10.1007/s001090000086
2.
3.
Article in electronic Slifka MK, Whitton JL (2000) Clinical implications of journal by DOI (no dysregulated cytokine production. Dig J Mol Med. DOI paginated version) 10.1007/s801090000086
Doe J (1999) Title of subordinate document. In: The
dictionary of substances and their effects. Royal Society of Chemistry.Available via DIALOG.
http://www.rsc.org/dose/title of subordinate document. Cited 15 Jan 1999
Healthwise Knowledgebase (1998) US Pharmacopeia, Rockville. http://www.healthwise.org. Cited 21 Sept 1998 Doe J (2000) Title of supplementary material.
http://www.privatehomepage.com. Cited 22 Feb 2000 Doe J (1999) Title of preprint.
http://www.uniheidelberg.de/mydata.html. Cited 25 Dec 1999
Doe J (1999) Trivial HTTP, RFC2169.
ftp://ftp.isi.edu/innotes/rfc2169.txt. Cited 12 Nov 1999 ISSN International Centre (1999) Global ISSN database. http://www.issn.org. Cited 20 Feb 2000
4. Online document
5. 6.
Online database Supplementary material/private homepage University site FTP site Organization site
7. 8. 9.
Handling Discrepancies and Questions
We wish to publish highquality reference information, both for its intrinsic value and for use as hyperlinks in the fulltext HTML files we will be publishing online. At the same time, we cannot permit missing items of otherwise unimportant information to delay the production procedure for (sometimes) long periods of time. We do not want anyone
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holding back a journal article for more than 2 days waiting for a reply from authors to questions about references. If an author does not reply to such queries within this time, follow the procedure described below. Follow common sense in using this system in books; if in doubt, ask your Springer copy editing contact.
Edit the references as customary, sending questions regarding missing information to the author and asking for a response within 2 days (see the sample letter in the Appendix). If there is no response or the questions are not answered adequately, then proceed as described here:
¾ If a citation is present in the text but there is no entry in the list, then delete the citation from the text.
¾ If the citation and the list entry are both present but do not agree completely, use common sense to make them correspond. Usually this means changing the text to make it agree with the list, such as in the spelling of a name. ¾ If the entry in the list is incomplete, simply leave it as is.
¾ Send an email to the author saying you have passed on the edited manuscript and that he/she should check the list of references in proof if necessary.
If you copy text passages, figures, or tables from other works, you must obtain
permission from the copyright holder (usually the original publisher). Please enclose the signed permission with the manuscript. Please see more information under the heading Permissions. The source must be acknowledged in the legend or table heading. If the source is in a foreign language, please provide a translation.
3.19 Notes
Notes may appear at the bottom of the page or gathered together as Endnotes, immediately preceding the ‘References’ section. Notes should be indicated by
consecutive superscript numbers in the text. A source reference note should be indicated by means of an asterisk after the title. This note should be placed at the bottom of the first page.
3.20 Tables
Do not embed tables throughout the text, but do save them in the same file as the text, after the main body of a chapter in a monograph or the References in a contributed volume. The approximate position of tables should be indicated in the margin or on a separate line in the manuscript.
Number the tables consecutively using the chapter number as the first number (e.g., Table 1.1) and ensure that all the tables are cited in the text in the correct order.
A caption must accompany and be placed above each table. In tables, footnotes are preferable to long explanatory material in either the heading or body of the table. Such explanatory footnotes, identified by superscript letters, should be placed immediately below the table.
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To format the table columns, use the table function in your word processing programme. Do not use the space bar to separate columns, and do not use Excel to create tables. If a table cell is to be left empty, please type a hyphen ( ) in it.
Please do not treat simple, one column lists as tables, but instead set them as part of the running text.
3.21 Artwork Guidelines
This information can also be found here:
http://www.springer.com/authors/manuscript+guidelines?SGWID=040162123312000
For the best quality final product, it is highly recommended that you submit all of your artwork – photographs, line drawings, etc. – in an electronic format. Your art will then be produced to the highest standards with the greatest accuracy to detail. The published work will directly reflect the quality of the artwork provided.
Electronic Figure Submission Supply all figures electronically.
Indicate what graphics program was used to create the artwork.
For vector graphics, the preferred format is EPS; for halftones, please use TIFF format.
MS Office files are also acceptable.
Vector graphics containing fonts must have the fonts embedded in the files.
Name your figure files with \"Fig\" and the figure number, e.g., Fig1.eps.
Line Art
Definition: Black and white graphic with no shading.
Do not use faint lines and/or lettering and check that all lines and lettering within the
figures are legible at final size.
All lines should be at least 0.1 mm (0.3 pt) wide.
Line drawings should have a minimum resolution of 1200 dpi.
Vector graphics c
ontaining fonts must have the fonts embedded in the files.
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Halftone Art
Definition: Photographs, drawings, or paintings with fine shading, etc.
If any magnification is used in the photographs, indicate this by using scale bars within
the figures themselves.
Halftones should have a minimum resolution of 300 dpi.
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Combination Art
Definition: a combination of halftone and line art, e.g., halftones containing line
drawing, extensive lettering, color diagrams, etc.
Combination artwork should have a minimum resolution of 600 dpi.
Color Art
Color art is free of charge for online publication.
If black and white will be shown in the print version, make sure that the main
information will still be visible. Many colors are not distinguishable from one another when converted to black and white. A simple way to check this is to make a
xerographic copy to see if the necessary distinctions between the different colors are still apparent.
If the figures will be printed in black and white, do not refer to color in the captions.
Color illustrations should be submitted as RGB (8 bits per channel).
Figure Lettering
To add lettering, it is best to use Helvetica or Arial (sans serif fonts).
Keep lettering consistently sized throughout your finalsized artwork, usually about 2–3
mm (8–12 pt).
Variance of type size within an illustration should be minimal, e.g., do not use 8pt type
on an axis and 20pt type for the axis label.
Avoid effects such as shading, outline letters, etc.
Do not include titles or captions within your illustrations.
Figure Numbering
All figures are to be numbered using Arabic numerals.
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Figures should always be cited in text in consecutive numerical order.
Figure parts should be denoted by lowercase letters (a, b, c, etc.).
If an appendix appears in your article and it contains one or more figures, continue the
consecutive numbering of the main text. Do not number the appendix figures, \"A1, A2, A3, etc.\"
Figure Captions
Each figure should have a concise caption describing accurately what the figure
depicts.
Figure captions begin with the term Fig. in bold type, followed by the figure number,
also in bold type.
No punctuation is to be included after the number, nor is any punctuation to be placed
at the end of the caption.
Identify all elements found in the figure in the figure caption; and use boxes, circles,
etc., as coordinate points in graphs.
Identify previously published material by giving the original source in the form of a
reference citation at the end of the figure caption.
3.22 Color figures
If a figure contains color, make absolutely clear whether it should be printed in black and white or in color. Unless otherwise agreed with the Publisher, authors will be charged for reproducing figures in color.
The charge is on a per chapter basis. Regardless of the number of color figures contained in a chapter, the charge is as follows:
¾ Option 1: color figures throughout the book
EUR 950. per chapter, excluding any applicable tax US$1150. per chapter, excluding any applicable tax
¾ Option 2: color section up to 32 pages of figures in a separate Appendix in the
back of the book and black and white equivalents (if wished) throughout the chapters: EUR 950 / US$ 1150
Please advise us which figures should be reproduced in color, and the name and billing address for the invoice.
3.23 Index
An index is an indispensable component of a scholarly work. It provides a tool for the readers, enabling them to use the information contained in the work to the fullest extent.
It has been our experience that editors/authors are best suited to compile the index (both the actual terms and the relevance of a particular usage).
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The index should be more than merely an alphabetical table of contents. It should not, on the other hand, be so exhaustive as to limit the reader’s ability to consult and trace information throughout the book.
Consider before you start whether a Name index, a Subject index, or a Combined index of names and subjects is necessary for your book. When submitting the final manuscript, please submit a separate file of keywords from which the index should be compiled. Editors of contributed volumes should collate keywords submitted by individual authors into a comprehensive list. Please contact your Publisher at Springer for more information on how to supply your index.
Please use the indexing function in Word to indicate one or two keywords per
manuscript page to be included in the index. If the term you have selected is a subentry, you will need to copy it into the \"Subentry\" box and type in the main term under \"Main Entry\".
For the sake of clarity and ease of use regarding the index, no more than two orders of subentries should be used. Note that the purpose of the index is not to provide an outline of the subject matter, but to provide a list of subjects in a form convenient for quickly locating useful contexts.
¾ Main entries are capitalized and are typed flush left.
¾ Subentries are not capitalized and are indented; the first order subentry should have one tab/indent, the second order, two, etc.
¾ The main entries should be alphabetized in a consistent manner, either letter by letter or word by word.
¾ Subentries should be alphabetized in the same way as main entries; \"small\" words such as \"among,\" and \"between,\" \"of,\" \"in,\" \"with,\" etc., are ignored in alphabetizing subentries. - The main entries in general should be nouns, not adjectives, e.g., \"elastic scattering\" and \"elastic vibrations\" should each be main entries:
Right: Wrong: Elastic scattering Elastic Elastic vibrations scattering
vibrations
¾ Cross entries are generally used only when the repetition of the entry (with possible subheadings) would take up more space than giving the cross reference. In giving a cross reference, words such as \"see,\" \"see also,\" are italicized. Cross references to subentries should include both the main entry and the subentry names, e.g., \"see also Bacteria, fermentation by.\"
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4. Proofs
A proof of your manuscript will be sent to you electronically with instructions on how to return corrections and a deadline noted for its return. It is important that this date be Please remember that this is not the opportunity to rewrite parts of the text, but simply to correct typesetter errors.
5. Copyright Transfer Statement
5.1 Legal Requirements
The author(s) guarantee(s) that the manuscript will not be published elsewhere in any language without the consent of the copyright holders, that the rights of third parties have not or will not be violated, and that the Publisher will not be held legally responsible should there be any claims for compensation.
5.2 Transfer of Copyright
Authors will be asked to transfer copyright to the Publisher. This will ensure the widest possible dissemination of information under copyright laws.
Each contributor will be asked to transfer the copyright of his/her article/chapter to the Publisher by signing a transfer of copyright agreement. These forms are distributed and collected by the volume Editor and returned to the Publisher together with the manuscript.
6. Permissions
It is the responsibility of the author to obtain written permission from the copyright holder for a quotation from published material. Please see below a sample permission letter that may be used. Permission must be obtained for all quotations in excess of 250 words (in one extract) or for a total of 500 words from any work still in copyright, and for the reprinting of figures, tables or poems from unpublished or copyrighted material.
This includes information taken from the internet or other digital delivery systems. Authors are encouraged to use the Springer sample Copyright Permission Request letter and to begin this process as soon as possible, as it can sometimes take several months before permission is granted. As well, the copyright holder may request that specific text be included in the caption.
These supplementary permissions should be sent to Springer with the final manuscript. Identify all correspondence with the manuscript page number or with the illustration number in your own work. Any material received without such evidence will be assumed to originate from the authors.
6.1 Nominal payment
Sometimes a publisher, approached to grant permission, will demand a nominal payment; it is the author's responsibility to see that such payments are met, should the material be used.
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6.2 Inform copyright holder
It should be understood that a request for permission to reproduce material imposes no obligation on an author actually to use such material; however, if the material is
ultimately not used, the author should as a matter of courtesy inform the copyright holder.
Although publishers generally hold copyright in works appearing under their imprint, it is also courteous to request permission from the author of the piece concerned; indeed, publishers often grant permission subject to the author's approval also being obtained.
All requests for permission to reproduce copyright material must be sent to the copyright holder in duplicate. Please ask the copyright holder to sign both copies, retain one copy for their files, and return the other copy to you. Herewith is a sample permission letter for your use. Please fill in all the relevant information and make certain to include your complete return address.
Once permission has been granted, identify all correspondence with the manuscript page number or with the illustration number in your own work. Please send the permission(s) to Springer with the completed manuscript, retaining a copy in your files.
6.3 Sources that require permission request
You should request permission to use material from any of the following sources:
¾ Any previously published material from which you use a direct quotation of a length which totals more than 5% of the whole, or which totals more than 250 words in any single excerpt or more than 500 words in total (note: each publisher sets their own quotation lengths, so number of words can differ from publisher to publisher).
¾ Any quotation, regardless of length, from a song, poem, newspaper or any unpublished source (e.g. a letter, a speech).
¾ Any illustration from a published source, including tables, maps and diagrams, even when redrawn.
¾ Any photograph especially from a professional photographer even if it is of yourself.
¾ Anything in its entirety (this applies particularly to holograph documents, such as postcards, etc.
Please note the following as well:
¾ Works published before 1922 are in the public domain.
¾ Works created after 1978 remain copyrighted for the life of the author plus 70 years.
¾ Works created and published before 1978 remain copyrighted for 75 years from publication date if copyright was renewed.
¾ Works created by an individual while employed by federal government are in the public domain.
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6.4 Acknowledging Permissions
Whether or not the use of others' material requires permission, the exact source of such material should be given: in a note or internal reference in the text, in a source note to a table, in a credit line with an illustration. In instances where permission has been granted the contributor should, within reason, follow any special wording stipulated by the grantor.
6.5 Credit lines
A credit line (a brief statement of the source) is either necessary or appropriate. Because credit lines are source notes, they are no place to get creative. The only significant
exception to a credit line is an illustration (chart, graph, drawing, photograph, etc.) of the contributor's own creation.
6.6 Text passages
For a text passage complete in itself or for a table, the full citation to the source may be followed by: \"reprinted by permission of the publisher.\" Credit lines to illustrations will be placed immediately after the caption (legend) in parentheses. If you have adapted the figure then you may use 'modified after…' or 'adapted from...'
6.7 Obtain permission to re-use Springer Journal Content
New online feature to obtain permission to reuse Springer Journal Content: Please note this new online feature at:
http://www.springer.com/rights?SGWID=0122123723990
6.8 Permission department at Springer
If you are in doubt as to whether permission is necessary, or have any other questions regarding obtaining permissions, please contact permissions.dordrecht@springer.com or your Publisher at Springer.
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6.9 Sample Permission Request Letter
Author: We suggest that you have a similar letter made up on your own headed stationery. Please complete the relevant details and send in duplicate to the copyright holder. To: Copyright Permission Department
______________________________ ______________________________ ______________________________ ______________________________ Date: _________________
Copyright Permission Request
I am preparing a manuscript for a Work tentatively entitled ____________________
______________, to be first published by Springer Science and Business Media. I would greatly appreciate your permission to incorporate the material set forth below with world rights in all languages, in this and any future editions, revisions, adaptations or translations, and in any other form including, without limitation, mechanical & electronic storage on any carrier:
Title:___________________________________________________________________________________________________________________________________________
Author(s):_______________________________________________________________________________________________________________________________________
Year of publication: ______________________________________________________ Material for which permission is
requested:_______________________________________________________________________________________________________________________________________________________________________________________________________________
Please provide preferred line for copyright notice/credit: _______________________ ________________________________________________________________________ ________________________________________________________________________ Two copies of this request are enclosed. Please return one and retain one for your records.
Signed: _____________________________
Name: ____________________________ Address: ___________________________
**SPRINGER IS A SIGNATORY OF THE STM GUIDELINES AGREEMENT**
……………………………………………………………………………………………… We hereby grant permission for use of the material as specified above.
By: ________________________________ Title:______________________________
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7. Checklist
Title page Title Name(s) of author(s)
Mailing address(es) email address(es)
Table of contents Decimal numbers
Headings the same as in text
Text Only left justification, no hyphenation at the end of lines
Text in Times New Roman
References Citations in text agree with the reference list
All entries in the reference list mentioned in the text
References follow the guidelines
Journals abbreviated according to Index Medicus
Abbreviations List of abbreviations on paper and cdrom/dvd
Figures All figures mentioned in text enclosed, complete and on separate sheets
and as separate files
Consecutively numbered within a chapter
Consecutively cited in text
Captions separate, after the references
Tables Prepared with the table function
Placed at the end of the text Consecutively numbered within a chapter
Consecutively cited in text
Printout All pages printed on one side only
Electronic manuscript Hardcopy and cdrom/dvd version identical
Title of the book and author’s name noted on cdrom/dvd label
Text files saved on cdrom/dvd in original format
Each chapter saved as separate file
Graphics saved as separate files on cdrom/dvd, preferably in EPS or TIFF
format
Copyright Permission Letters/Forms
Consent to Publish Forms
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